|
|
|
Process
& Procedures - Web Site Maintenance
This page documents the Bennington Township
Web site
administrative controls and process
for managing the web site content.
The process includes:
|
|
• |
Who is authorized
to place content on the web site? |
|
|
|
- |
The Bennington Township Web
Site support team at the direction of the Township Board. |
|
|
|
|
|
|
|
• |
What is the content
approval process and how often is information published? |
|
|
|
- |
The Bennington Township Trustees are
the Board representatives who will direct the development of the
web site content. The web site information will be
reviewed by the natural owner of the data e.g. the minutes by
the Clerk, taxes by the Treasurer, assessments by the Assessor, hall rental by the
Supervisor, etc.
Information will be published monthly
at a minimum to ensure the minutes are posted and current. |
|
|
|
|
|
|
|
• |
What to do if
someone complains? |
|
|
|
- |
The Bennington Township Trustee, Nancy
Zdunic, will
review the complaint and either decide how to respond or engage
the Township Supervisor and seek advice how best to resolve the
situation. Resolution may include modifications to the web
site organization, content, pictures, or no modification. |
|
|
|
|
|
|
|
• |
What is the
correction process for mistakes? |
|
|
|
- |
The Bennington Township Trustee, Nancy
Zdunic, will
review the requested correction and decide how to best resolve
the issue. There should be a comparison made from the
source document and the web version to ensure it was not just a
clerical typing or transposition error. |
|
|
|
|
|
|
|
• |
Which document
takes precedence if they are different, the original paper or
web based copy? |
|
|
|
- |
The information, software, products,
and services included in or available through the Bennington
Township web site may include inaccuracies or typographical
errors. Changes are periodically added to the information
herein. Bennington Township and/or its suppliers may make
improvements and/or changes in the Bennington Township web site
at any time. Advice received via the Bennington Township
web site should not be relied upon for personal, medical, legal
or financial decisions and you should consult an appropriate
professional for specific advice tailored to your situation.
Bennington Township and/or its
suppliers make no representations about the suitability,
reliability, availability, timeliness, and accuracy of the
information, software, products, services and related graphics
contained on the Bennington Township web site for any purpose.
To the maximum extent permitted by applicable law, all such
information, software, products, services and related graphics
are provided "as is" without warranty or condition of any kind.
Bennington Township and/or its suppliers hereby disclaim all
warranties and conditions with regard to this information,
software, products, services and related graphics, including all
implied warranties or conditions of merchantability, fitness for
a particular purpose, title and non-infringement.
See the web site
Terms of Use provision. |
|
|
|
|
|
|
|
• |
What categories of
information should be published and what should not (note: just
because it can be posted, does not mean that it should)? |
|
|
|
- |
The content has been chosen to
be: Home Page, Officials & Township Personnel,
Meetings & Minutes,
General Information, Treasurer's Office, Election Information,
Services, Township Ordinances, Hall Reservations, Process & Procedures,
Contacts, On-line Forms, and Site Search. |
|
|
|
|
|
|
|
• |
Who will design the
look and feel of the web site? |
|
|
|
- |
The Bennington Township web site
support team. |
|
|
|
|
|
|
|
• |
What is the process
to recommend changes? |
|
|
|
- |
Call the
Bennington Township Trustee, Nancy Zdunic,
or
email your suggestions
here. |
|
|
|
|
|
|
|
• |
What ability will
the township residents have to influence the web site Design or
Content? |
|
|
|
- |
As township residents begin to use the
web site, there may be a "We would like to see...."
type of page
established to collect feedback. The other mechanism would
be to attend the monthly Township Board meeting and provide your input. |
|
|
|
|
|
|
|
• |
What is your
privacy policy? |
|
|
|
- |
Click on the
Privacy Statement below to read the policy. |
|
|
|
|
|
|
|
• |
What is the
duration of keeping materials on the web site? |
|
|
|
- |
All pages on the Bennington Township web
site will
be formally reviewed annually at a minimum. Certain pages,
such as minutes will be reviewed on a more frequent basis. Election information
will be reviewed prior to elections, and tax information prior to and
shortly after tax deadlines.
A component of the annual web site
review is to identify obsolete material and flag it for
deletion. This will be accomplished by the department or
official responsible for the content of the particular web page. |
|
|
|
|
|
|
|
• |
What is the process
for review of obsolete content? |
|
|
|
- |
A component of the annual web site
review is to identify obsolete material and flag it for
deletion. This will be accomplished by the department or
official responsible for the content of the particular web
page.” |
|
|
|
|
|
|
|
• |
What to do with
obsolete content e.g. Destroy, Archive to CD, Hardcopy file,
Etc.? |
|
|
|
- |
The General Schedule No. 10, Michigan
Township Record Retention, approved July 1, 1997, by the State
Archives and State Administrative Board, is currently the
official record retention schedule for township records not
covered by another schedule. Per this schedule, some documents
are defined as “Non-Record Materials,” and do not need to be
retained permanently or for a specific period.
General Schedule No. 1, Non-Record Materials, describes types of
non-record materials such as duplicates or copies of records,
outdated publications, preliminary drafts or notes that do not
represent significant basic steps in the preparation of public
records.
All of the Information contained on the Bennington Township
website is a duplicate of the original source of the information
or are miscellaneous notices and do not relate to the legal or
functional responsibilities of the Township. As such, the
material on the Bennington Township web site falls within the
scope of these Non-Record Materials and their retention
classification is deemed to be “ACT” which means
active or “until no longer needed for convenience of reference”. This
material may be deleted or replaced when it is no longer needed. |
The web site management practices should
match the business practices of Bennington
Township for many of the paper based copies
of the above.
|